Q.1 You are Satish / Sonali, the Librian of Shri Krishna Sr. Sec. School, Sihma. You have been asked to place an order for children's storybooks (age group: 10-13 yrs). Write a letter to M.S. Book Ram Nagar, Bikaner, placing an order for the books. Invent the necessary details.
Shri Krishna Sr. Sec. School
Sihma
9 September 20__
The Manager
M.S. Book Depot
Ram Nagar
Bikaner
Subject: Order for books.
Sir
We are in need of some children’s books for our school library. Of the quotations that were invited for this purpose, yours are the lowest. Hence we have decided to place an order for the same. We agree to 10% discount that you are offering on the purchase. But we also expect 5% additional discount that is usually given to the institutional buyers. The details of the books are furnished below:
1. Amar Chitra Katha — Vol I to V 2.
2. Vikram-Baital Chitra Katha
3. Jataka Tales—latest edition
4. Ram Chand : Indian Folk Tales
5. Enid Blyton : The Mountain of Adventure
6. J.M. Barrie : Peter Pan
7. Lewis Carroll : Alice in Wonderland
8. Dorothy Edwards : My Naughty Little Sister
9. Eileen Colwell : Tell Me a Story
Please make sure that the above-mentioned books should reach us in proper condition within 15 days at the latest. Any book if found damaged or defective should be replaced by you at the earliest at no extra cost. The payment will be made by cheque as soon as the books are received.
We hope for a timely delivery.
Yours faithfully
Satish
Librarian
Q 2. You are the In-charge of Physical Education in your school, A.P. School, Moradabad. Write a letter to Messrs Pioneer Sports Co., Ambala, placing an order for a minimum of 4 sports items with details. Ask for the discount also. Sign as Raman.
A.P. School
Moradabad
12 April 20XX
Messrs Pioneer Sports Co.,
Ambala
Subject : Order for sports goods
Sirs
We are in need of some sports goods for the students of our school. Of the quotations that were invited for this purpose, yours are the lowest. Hence we have decided to place an order for the same with you. We agree to 10% discount that you are offering on the purchase. But we also expect a 5% additional discount that is usually given to the institutional buyers. The details of the items are furnished below:
1. Cricket bats with long handle 6 pieces
2. Cricket bats with short handle 4 pieces
3. Cricket balls (red) 4 dozen
4. Hockey sticks 8 pieces
5. Hockey balls 6 pieces
6. Footballs 2 pieces
7. Volleyballs 4 pieces
Please make sure that the above- mentioned items should reach us in proper condition within 15 days at the latest. Any item if found damaged or defective should be replaced by you at the earliest at no extra cost. The payment will be made by cheque as soon as the goods are received.
Q. 3. You are the Stores In-charge of B.P.J. Senior Secondary School, Meerut. You require various items of furniture such as chairs, desks, almirahs, etc. for your school. Mentioning the details of the items, write a letter to Messrs Chadda Furniture House, 15. Karol Bagh Delhi, placing, the order for furniture. Ask for the discount available on the purchase.
B.P.J. Senior Secondary School
Meerut
15 April 20XX
Messrs Chadda Furniture House
15 Karol Bagh
Delhi
Subject : Order for furniture for school.
Sirs
We are in need of some furniture items for our school. Of the quotations that were invited for this purpose, yours are the lowest. Hence we have decided to place an order for the same with you. We agree to a 10% discount that you are offering on the purchase. But we also expect 5% additional discount that is usually given to the institutional buyers. The details of the items are furnished below:
1. Chairs (without arms) for use in staff room 15
2. Dual Desks (Wooden) 50
3. Tables (Wooden) 2.5' x 3' x 5 10
4. Lecture stands 05
5. Office almirah (6' 2 * 3') 02
Please make sure that the above- mentioned items should reach us in proper condition within 15 days at the latest. Any item if found damaged or defective should be replaced by you at the earliest at no extra cost. The payment will be made by cheque as soon as the goods are received.
Thank you
Yours faithfully
Neelam
Stores In-charge
Q 4. You are Neeraj/Neerja Shekhar, Principal, Vasant Public School, Pune. Your school has just started a music department. Write a letter to the Manager of Melody House, Pune, wholesale suppliers of musical instruments, placing an order for musical instruments for the school. Ask for a discount on the catalogue prices.
Vasant Public School
Pune
March 5th, 20XX
The Manager
Melody House
Pune
Subject - Order for Musical Instruments
Sir
To promote the latent talents of the children, the school has started a music department for the upcoming academic session. Hence we are in need of some musical instruments for our school. Of the quotations that were invited for this purpose, yours are the lowest. Hence we have decided to place an order for the same with you. We agree to 10% discount that you are offering on the purchase. But we also expect a 5% additional discount that is usually given to the institutional buyers. The details of the items are furnished below:
Sr. No. Item Quantity
1. Casio 3
2 Piano 4
3. Guitar 4
4. Tabla 2
Please make sure that the above-mentioned items should reach us in proper condition within 15 days at the latest. Any item if found damaged or defective should be replaced by you at the earliest at no extra cost. The payment will be made by cheque as soon as the goods are received.
Thank you
Yours Faithfully
Neerja Shekhar
(Principal)
Q. 5. You are Shruti, Hostel Warden of Shri Krishna Sr. Sec. School Sihma. Write a letter to the Bharat Electronics and Domestic Appliances Ltd., New Delhi, placing an order for some electronic appliances you wish to purchase for the hostel. Also ask for the discount permissible on the purchase.
Shri Krishna Sr. Sec. School
Sihma
12 April 20XX
The Sales Manager
Bharat Electronics and Domestic Appliances Ltd.
New Delhi
Subject: Order for Electronic Appliances
Sir
We are in need of some Electronic Appliances for our school hostel. Of the quotations that were invited for this purpose, yours are the lowest. Hence we have decided to place an order for the same with you. We agree to a 10% discount that you are offering on the purchase. But we also expect a 5% additional discount that is usually given to the institutional buyers. The details of the items are furnished below:
Sr.No Item Quantity
1. Ceiling fans 15
2. Microwave ovens 06
3. Geysers 05
Please make sure that the above-mentioned items should reach us in proper condition within 15 days at the latest. Any item if found damaged or defective should be replaced by you at the earliest at no extra cost. The payment will be made by cheque as soon as the goods are received.
Thank You
Yours sincerely
Shruti
(Hostel Warden)
Q 6. You are Sharman Joshi. You run an electronic shop named Sharman Electronics in Gurugram. You need some electronic items for your shop. Write a letter to the Bharat Electronics and Domestic Appliances Ltd., New Delhi, placing an order for some electronic items you wish to purchase for your shop. Also ask for the discount permissible on the purchase.
M/s Sharman Electronics
785 MG Road
Gurugram
15 April 20XX
The Sales Manager
Bharat Electronics and Domestic Appliances Ltd.
New Delhi
Subject Order for Electronic Items
Sir
Sharman Electronics needs no introduction. We have been your old customers. We are in need of some Electronic items for our shop. We wish to place an order for electronic items for our shop as per the details given below.
S. No. Particulars B rand Quantity
1. LCD TV - 21" Samsung 10 pcs
2. LCD TV - 32" Panasonic 10 pcs
3. LED TV – 42 Panasonic 10 pcs
4. Cordless Phone Beetel & Panasonic 06 pcs each
5. Mobile Phone Apple & Samsung 10 pcs each
6 Camera Sony 20 pcs
Please make sure that the above-mentioned items should reach us in proper condition within 15 days at the latest. Any item if found damaged or defective should be replaced by you at the earliest at no extra cost. We expect the regular trade discount of 15% on all purchases. The payment will be made by cheque as soon as the goods are received.
We hope for a timely delivery.
Thank you
Yours faithfully
Sharman Joshi
Proprietor
Mobile No. 0981045XXXX
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